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Does Your Dealership Log Every Floor “Up”?

Tracking Traffic Is Crucial to Car Dealership Sales Success

by Adam Ross, Managing Director, Infinite Prospects, Inc.
also found on


As an expert who has helped hundreds of dealers sell more cars over the past 12 years, I've seen plenty of ways dealership sales departments struggle. Some of those struggles are incredibly difficult to remedy, while others, while requiring discipline, are relatively simple to address and fix. This recommendation falls in the latter category.


It should be obvious why every prospect who enters the showroom should be logged somewhere... The dealership can then thank them for coming in, follow-up to their visit, and then market to those prospects in the future. Statistics show that people who visit a car dealer without buying are often the best prospects for future sales. I am consistently amazed at how few dealerships have a process in place that enforce floor "up" tracking rules.


Too often, people go to a dealership, spend time with a salesperson, test drive a car, leave without buying - and then never hear from the dealership again. The likelihood of that scenario happening increases EXPONENTIALLY if the prospect information never leaves the salesperson's possession. When that happens, the dealership is wasting opportunity.


One of the most important responsibilities of automotive Sales Managers and General Sales Managers is to hold the sales staff accountable for the prospects they work with. That begins with the process of logging EVERY person who visits the showroom. When there is no consistent process in-place, it sends a subliminal signal to salespeople that management does not place top priority on maximizing EVERY opportunity that walks through their doors, and that it's OK to not turn in every"up" sheet.


GMs and Dealer Principals can get an accurate measure of their closing percentage, and track how the dealership is performing against local, national and brand averages. They can then use that analysis to both identify areas for improvement and coaching, plus adjust their advertising mix based on actual results.


Is one ad source driving a lot of showroom traffic that's not converting? It's possible that the dealership needs to adjust the area in which it's buying leads from that particular source. Is a different source doing a really good job of delivering used car prospects to the showroom? Maybe the dealership increases the budget with that source to further increase floor traffic. The only way a  decision-maker can base those adjustments on actual results, rather that gut feel, is if they have the data.


The most simple, proven (stone-age-friendly) method is to number each "up" sheet (a form that EVERY dealership has), and each time a salesperson begins to work with a customer, they have to write the specific number of the sheet on a master log next to the stack of "up" sheets, which should be placed at the sales tower or in the manager's office. By the end of the day, the salesperson should turn in a copy to the front desk, so they can enter/update the prospect info in the dealership's CRM tool and/or on the desk log. If Joe Salesperson is on the list for taking sheet #18, he'd better turn it in by COB, or have an excellent reason why it hasn't been handed in.


Does your dealership have a process for logging every up and holding salespeople accountable for their sheets? Is there then a process in place for following up with those valuable visitors?


Adam Ross is the Managing Director of Infinite Prospects, Inc. Adam is a seasoned veteran of the car sales industry who has over 12 years of Automotive Internet Sales experience on both the dealer and vendor side, and educates car dealerships on maximizing sales and fostering relationships through technology. With hands-on experience from the sales desk to management and high-level executive communication, Adam has thousands of connections in the automotive industry. From solutions providers, to lead generation websites, to implementing best practices for following up with prospects and closing appointments that lead to sales, Adam is the person you want to lead you through the technology landscape. He'll help you select the best sales technology for your car dealership, get your team running at top efficiency using the tools necessary for success, and maximize the capabilities of the solutions you already have in place. Contact Infinite Prospects at (201) 448-7253 to speak with Adam.

Views: 295

Tags: Advertising, Automotive, CRM, Consulting, Floor Ups, Marketing, Training, process, reporting


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Comment by Doug Davis on October 3, 2012 at 11:48am

I agree with you.  I was in a store with limited resources.  Every spare computer drop and phone was used by my cradle to grave ISMs.  We didn't have a BDC.  Every call, sourced to the internet, went to my department.  We accounted for 70% of the sales with closing ratios above 80%. Obviously, my guys only waited on shown appointments.  It was easy to track our leads and customers.  Everything was in the CRM.  

If you add those customers to the sales log, you are going to distort the numbers.

Comment by Adam Ross on October 3, 2012 at 10:48am

Thanks for your comment, Doug! I was actually talking more about floor closing percentages, but Internet percentages can also be measured better with better tracking.

The truth is, there is really no difference between floor ups and Internet ups - they're all ups... Some were brought in on appointment, some only corresponded via email and showed up, others researched without ever contacting the store. If we source properly, the BDC gets credit for the all of the people they help bring in.

Too often BDC reps find out, when making their follow up calls (after it's too late to submit for commission) that their customer actually came in and nobody in the dealership, other than the salesperson, knew it. The rep was entitled to get paid for the show. However, since the up sheet never made it to the desk or on the log, the management of the dealership never knew the customer showed.

Then they further embarrass themselves by showing the customer how failed the system is, following up as if the customer never visited the showroom. Whose fault is that? I put it equally on the salesperson and their desk manager. It all starts with control of the up sheets. From there, the BDC can grab the stack and update the contacts in the CRM, if it's not being done by the desk. That stops the issue cold.

Comment by Doug Davis on October 2, 2012 at 8:12pm

GMs and Dealer Principals can get an accurate measure of their closing percentage, and track how the dealership is performing against local, national and brand averages. 

Adam, I couldn't agree with you more.  Most stores are divided into the floor and the internet department.  The matrices, that we use, for floor salespeople are decades old and really don't apply to the internet department.  Any decent internet department should contribute 50, 60 or 70% of the dealerships sales.  The matrices for the internet department are much more demanding than the floor but their traffic is usually logged with the floor ups.  Unless these are kept separate, you have no way of accurately measuring your closing ratios.


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